Privacy policy
Last updated: 8 November 2026
This is a translation. In case of discrepancy, the French version prevails.
This page explains what data we collect, why, how long we keep it and how to exercise your rights. It applies to the website nineteensociety.com, to Nineteen Cup registrations and to the newsletter.
Who processes your data
The data controller is:
Antoine Houssière, sole proprietorship
Jozef Huysmanslaan 30, 1651 Beersel, Belgium
Company number (CBE) and VAT number: BE 0867.325.401
Email: hello@nineteensociety.com
For any question about your data: hello@nineteensociety.com.
What data, why, and on what legal basis
| Situation | Data | Purpose | Legal basis |
|---|---|---|---|
| Nineteen Cup registration | Last name, first name, email, phone number, TrackMan handicap, availability, discount code | Running the tournament: draw, match times, simulator bookings, contact | Performance of the contract |
| Payment | Name, email, amount, payment method (we never see your card number) | Collecting the entry fee, issuing receipts and invoices | Performance of the contract, legal obligation (accounting) |
| Tournament WhatsApp group | Name and number, visible to the other members of the group | Scheduling matches, posting times and results | Performance of the contract (you join the group yourself) |
| Draws and standings | First name, last initial, handicap, results | Publishing the draws and the Critérium on the website | Performance of the contract (Cup rules) |
| Photos and videos | Images in which you can be recognised | Illustrating the website and our social media | Your consent, optional tick box, can be withdrawn at any time |
| Newsletter | First name, email | Letting you know about tournaments and gatherings | Your consent, confirmed by email (double opt-in) |
| Website visit | IP address and technical data, host server logs | Running and securing the website | Legitimate interest |
Who we share it with
We sell no data. It is passed only to the service providers needed to deliver the service:
- Nextee Golf Indoor (Braine-l'Alleud): players' names and match times, to book the simulators.
- Stripe: payment processing. Payments are collected through the Stripe account of Critères SRL.
- Netlify: website hosting and forms.
- MailerLite: sending the newsletter.
- WhatsApp (Meta): tournament and community groups.
- Microsoft 365: the hello@nineteensociety.com mailbox.
- Google Fonts: the website fonts are loaded from Google's servers, which receive your IP address.
Some of these providers are based outside the European Union, in particular in the United States. These transfers rely on the safeguards provided by the GDPR (adequacy decision or standard contractual clauses of the European Commission).
How long we keep it
- Registration and tournament data: for the current season, then 1 year for the Critérium and follow-up.
- Payment data and invoices: for the period required by Belgian accounting law.
- Newsletter: until you unsubscribe (link in every email).
- Photos and videos: until you withdraw your consent.
- Published results: for the season, then archived as a roll of honour (first name and last initial).
Cookies
The website uses no advertising cookies and no audience measurement tools. No consent banner is therefore needed. The Stripe payment page uses its own cookies, which are necessary for payment security.
Your rights
At any time, you can ask for access to your data, its rectification, its erasure, the restriction of processing or its portability, object to the processing or withdraw your consent (photos, newsletter). Write to hello@nineteensociety.com: we reply within one month.
If you believe your rights are not being respected, you can lodge a complaint with the Belgian Data Protection Authority (dataprotectionauthority.be).